To apply, submit your resume and cover letter to deptp@worldpediatricproject.org

The Program Assistant for Richmond Programs serves as a part of the program staff in WPP’s Richmond, Virginia office. The Program Assistant is responsible for providing general administrative and logistical program support to traveling surgical teams, leading the management of surgical supply acquisition, and assisting with the preparation of materials for surgical teams on an ongoing basis. The Program Assistant will also provide support to other program activities periodically as needed throughout the year.

Essential Functions:

• Provides administrative support for WPP traveling medical teams, including preparation of trip materials, clinic paperwork, medical volunteer information packets, and other pre- and post-trip tasks as needed.
• Leads the management of surgical supply acquisition for traveling surgery teams, including communication and coordination with volunteers, shipping and packing of medical supplies and ongoing maintenance of the WPP surgical supply inventory.
• Communicates with medical volunteers to obtain, organize, and submit documents as requested and required by the Medical Boards in WPP partner countries.
• Maintains relationships with surgical supply partners; builds new relationships to support a growing number of international surgical teams.
• Assists with data entry tasks, including patient information, into WPP’s patient database.
• Provides support with post-trip communication materials and reporting.
• Assists with and provides support of program interns and delegation of tasks.
• Provides support, as needed and on a limited basis, to the Richmond U.S. Program team to support patients and caregivers, including logistical support, transportation, and attendance at medical appointments.
• Additional duties may be tasked as needed, and as dictated by volume of program activity and ongoing program and organizational needs during Covid-19 pandemic.
• Other tasks as needed.

Success Factors:

• Excellent communication skills, both oral and written for communication with volunteers, donors, and team members.
• Ability to work as a member of a team.
• Ability to develop effective, professional relationships with team members and partners.
• Acute attention to detail.
• Able to meet deadlines & multi-task, problem solve and prioritize under pressure.
• Desire to work in a fast-paced and constantly changing work environment.
• A resourceful and intentional decision-maker.
• Demonstrated cultural sensitivity in and outside the workplace.
• Ability to work comfortably in hospital and/or medical setting.
• Ability to work in an open-office style environment.

Required Qualifications:

• Bachelor’s degree in a related field.
• 1-2 years of relevant professional work experience preferred.
• Have valid passport or be willing to obtain one; has capacity for international travel.
• Full proficiency in all Microsoft Office applications.
• Must have a car with a clean record and a valid driver’s license.
• Spanish language preferred, but not required.

World Pediatric Project is committed to creating an inclusive work environment and welcome applications from all genders, races, religions, sexual orientations, ages, and any other groups that could bring diverse perspectives to our organization.

To apply, submit your resume and cover letter to deptp@worldpediatricproject.org