Purpose and Scope of Job

This is a full time entry level position supporting the Central America International Surgical Teams program and the U.S. Referrals program. This position provides administrative and logistical support for the coordination of international surgical teams. It also assists with surgical supply acquisition and preparation for medical teams on an ongoing basis.  The position also plays a role in the U.S. Referrals program by supporting pediatric patients and their families in St. Louis and other partner cities.

Essential Functions

  • Provides administrative support for WPP traveling medical teams, including preparation of trip materials, clinic paperwork, medical volunteer information packets, and other pre- and post-trip tasks as needed
  • Assists with the management of surgical supply acquisition for traveling surgery teams, including communication and coordination with volunteers, shipping and packing of medical supplies and ongoing maintenance of the WPP surgical supply inventory
  • Communicates with medical volunteers to obtain, organize, and submit documents as requested and required by the Medical Boards in WPP partner countries for credentialing purposes
  • Maintains relationships with surgical supply partners; builds new relationships to support a growing number of international surgical teams
  • Assists with data entry tasks, including patient information, into WPP’s patient database
  • Provides support with post-trip communication materials and reporting
  • Assists with and provides support of program interns and delegation of tasks
  • Provides support, as needed, to the St. Louis and Other Cities U.S. Referrals Program team to assist patients and caregivers, including logistical support, transportation, and attendance at medical appointments
  • Participates in on-call rotation for U.S. Referrals Program
  • Additional duties may be tasked as needed, based off of volume of program activity and ongoing program and organizational needs
  • Other tasks as needed and assigned

Success Factors

  • Excellent communication skills, both oral and written for communication with volunteers, donors, and team members
  • Ability to work as a member of a team
  • Ability to develop effective, professional relationships with team members and partners
  • Acute attention to detail
  • Able to meet deadlines and multi-task, problem solve and prioritize under pressure
  • Desire to work in a fast-paced and constantly changing work environment
  • A resourceful and intentional decision-maker
  • Demonstrated cultural sensitivity in and outside the workplace


  • Bachelor’s degree in a related field
  • Fluency in Spanish, written and oral
  • Between 1-2 years of relevant professional work experience is preferred
  • Have a valid passport or be willing to obtain one; has capacity for international travel
  • Full proficiency in all Microsoft Office applications
  • Must have a car with a clean driving record and a valid driver’s license

Work Environment

  • The majority of the work is in-person in the office
  • Ability to work comfortably in a hospital and/or medical setting
  • Ability to work in an open-office style environment with the program team

Physical Requirements

  • Must be able to drive
  • Must be able to lift 50 pounds

All employees of World Pediatric Project are required to be vaccinated for COVID-19 and strongly encouraged to receive booster shots when available.  Exemptions to the policy are allowed for demonstrable medical issues and sincerely held religious beliefs.

Interested applicants should send cover letter and resume to:  deptp@worldpediatricproject.org